Top 10 Benefits of Sentryfile

Document management can be used effectively by virtually any organization to improve staff efficiency, ensure business continuity in the event of a disaster, and to empower remote staff members. We use this application daily in our business and have found the following are our favourite benefits of Sentryfile:

1.    Web Based

  • Familiar environment for most users, very little training required. Can be accessed/administered anywhere in the world or restricted to your local network.

2.    Per Server Licensing

  • No limitations on the number of users that can access the system. No limitations on the number of documents/cabinets.

3.    Supports All File Types

  • Files of any format can be uploaded and stored to the system. This includes Microsoft Word, Excel, Powerpoint, Audio, Video – any format!

4.    Full Text Search

  • Search for documents based on the text contained within. Supported file types include Microsoft Office Documents, HTML, plain text and OCR’d PDF. Intelligent fuzzy logic search technology.

5.    Email Document

  • Email document directly out of the application, or use Microsoft Outlook with an Outlook Integration tool.

6.    Information Retrieval

  • Retrieving physical documents can be an aggravating experience & often documents are lost or misplaced. Sentryfile allows for easier retrieval of any document you need.

7.    Backup of Information

  • Stores all of a business’s proprietary data securely so if there were a disaster this information would not be lost. 

8.    Improves Productivity

  • The document management process also offers massive productivity improvements for staff. Rather than digging through filing cabinets to find elusive information, simply search for the information from your computer. Once you have found the documents, you can print a copy or just read it on screen. Documents don't become lost since there is no need to re-file. 

9.    Information Sharing

  • Since the documents are stored electronically, they can be viewed by many people at once. No more hunting for files in the office.

10.    Instant Access

  • Staff that work from remote locations can gain instant access to the documentation that they require. No need to call and ask for documents to be faxed, just bring up the documents securely over the Internet, or your corporate virtual private network (VPN).

View a brochure of this document management system >> here